EPFO account details incorrect? How to correct personal and employment records online

New Delhi: An error in an Employees' Provident Fund Organisation (EPFO) account may lead to several problems, primarily related to delays in accessing services. One may need to withdraw money, transfer funds and settle claims, which may be hindered if the personal or employment-related details submitted to EPFO do not match the supporting documents.

To solve the issue and get your work done faster, EPFO has a provision for a joint declaration facility, which allows members to correct eligible details.

There could be different types of changes that a member can request, including basic details such as name, date of birth, gender, parents' names, marital status, etc., while employment-related details may also be altered.

People who have recently changed their jobs must ensure that the correct joining and exit dates are recorded. Incorrect dates impact employment history and may have consequences, such as when establishing the total years of continuous service.

The Joint Declaration Facility helps EPFO members correct these details with the help of supporting documents and corrected information.

Steps to correct the details through Joint Declaration

1. Log in to the EPFO Unified Member Portal using the Universal Account Number (UAN) and password.
2. Select 'Joint Declaration' after navigating to the 'Manage' tab.
3. Select the employment or personal detail that needs to be corrected under the relevant employer.
4. Submit the correct information along with copies of the supporting documents.
5. Submit the request after completing Aadhaar-based OTP authentication.

The submitted request goes to the employer for verification and approval. Once the employer approves it, the request goes to the concerned EPFO office for verifying and updating the record.

Documents/Information required

Members must keep all the information and documents that may be required prepared in advance.

Aadhaar Card

Aadhaar-linked UAN

Aadhaar-linked mobile number

PAN card

Birth certificate

Passport

Appointment letter

Salary slips

Relieving letter

Employees must carefully cross-check the submitted details against the documents to avoid further complications.

Other option

An employee may update the date of exit from an establishment without the employer's approval. EPFO has a provision called 'Mark Exit' under the 'Manage' tab.

Before doing that, two months should have passed since leaving the organisation, and the exit date submitted must match the month in which the last PF contribution from the organisation was made.